7.13.22
MS Teams Virtual Meeting
Attendees: Michele Richards, Steve Woods, Lee Osterland, Brian Hintz, Keith Murphy, Amy Frye, Dave Borneman, Darwin Schultz, Jack McGowan-Stinski, John Fomusa, Stephanie Diep, Dakota Sczepanski, Darwin Schultz, Andy VanderYacht
Notes taken by Stephanie Diep
ELECTION OF CHAIR/VICE CHAIR
Andy Vander Yacht, current chair, is leaving the state for new job position and will no longer be with the MPFC.
Chair is more about organization and has support from the committee for fire knowledge if needed. Chair runs the quarterly steering committee meetings and leads planning for Burning Issues Annual Meeting.
Current MPFC By Laws on Chair and other Officers
Nominations for Chair
Laura Judge - may be too new to fire, need to ask her (Steph will e-mail)
Amy Frye - may not be available to b/c org but will check
Todd Aschenbach - not time now on sabbatical this year in field
Jarod Reibel - not time now
Steve Woods - not time now, maybe in 2 years
Mary Parr - not time now, too new
Nominations for Vice Chair
Amy Frye
Laura Judge
Jarod Reibel - would be willing to be Vice Chair
Steve Woods, Darwin Schultz, and Michele Richards will follow up with some long-term council participants who are not on the call today. No one from Forest Service.
The Joint Fire Science Program Fire Science Exchanges are not supposed to take on any "Officer" positions in any organization - seen as a COI....so can be on MI PFC steering committee and subcommittees.
Hold on voting for Chair until Amy has time to ask her org and Laura is asked about her interest
By July 27th have candidates
Wed Aug 3rd 9am Election Survey Monkey to go out
Aug 23 9-11am EST Quarterly Steering Committee (possibly in Lansing, MI in-person/hybrid) Michele can bring some tech
MEETING STRUCTURES
Have longer (3 hour) quarterly meetings rather than subcommittees?
Todd Aschenbach likes standard model with shorter meetings and subcommittee chair updates during steering committee meetings.
Steve Woods has seen lack of participation in meetings and lag in productivity. Having fewer, more involved, meetings may encourage participation and make time more manageable for participants.
Stephanie Diep says Burning Issues should have a separate planning committee that meets more often. Amy Frye agrees.
Andy Vander Yacht says may be most efficient for subcommittees that bring big topics to steering committee but many people stretched thin over being in subcommittees. Or have 2 Steering Committee Meetings a year and more active subcommittees?
Darwin Schultz checked By-laws: 1 Annual Meeting and at least 2 Steering Committee Meetings annually
Jarod Reibel for longer meetings.
Amy Frye proposes 4 longer steering committee meetings and subcommittees organize their own schedules as needed on their own and bring bigger actions to steering committee meeting. Several “ayes”.
FUNDING SOURCES FOR MPFC/SUPPORTING ADMIN ROLE FUNDING
Michele Richards proposes grants that need to be written in conversation currently with Kalamazoo Nature Center. Will need letters of support from steering committee members.
If others have ideas for funding sources, please share.
Burning Issues is our main income (avg $2,000-$4,000 annual profit). Merchandise not very profitable as not much selling interest.
Funding for Stephanie to do
burning Issues planning, Education and Outreach subcommittee chair, social media, website, emails = $11-13k
basic answering emails only 1hr/wk = $3k
3hrs/wk for social media, website, emails, steering meetings only = $8k
